M365 license differences
Here is an overview of the most common M365 software, and whether it is available on an A1 license or not.ÌýFor a full list, seeÌýÌý(Microsoft webpage).
Scroll down for theÌýdifferences between online apps and desktop versions.
| ÌýFeature | A1 licenseÌý | A5 license |
| ÌýMicrosoft 365 for the web | Yes | Yes |
| ÌýMicrosoft 365 desktop apps | x | Yes |
| ÌýEmail address1 | Yes | Yes |
| ÌýOneDrive for Business2 | Yes | Yes |
| ÌýMicrosoft Teams | Yes | Yes |
| ÌýTelephone calls - internal | Yes | Yes |
| ÌýTelephone calls - PTSN | x | Yes |
| ÌýStream for M365 | Yes | Yes |
| ÌýSharePoint | Yes | Yes |
| ÌýMicrosoft Forms (creation) | Yes | Yes |
| ÌýMicrosoft Planner | Yes | Yes |
| ÌýMicrosoft Bookings | x | Yes |
| ÌýMicrosoft Shifts (creation) | x | Yes |
| ÌýLive Events/Town Halls | Yes | Yes |
| ÌýPower Apps & Power BI | x | Yes |
| ÌýMicrosoft Defender | x | Yes |
Note 1 -ÌýLimit of 50GB mailbox (100GB for A5 users).
Note 2 -ÌýLimit of 100GB storage (1TB for A5 users).
Differences between online apps and desktop versions
Not all of the applications featured in desktop versions of Microsoft 365 are available online. Additionally, the web apps lack some functionality compared to the desktop versions. Differences in some of the most commonly used features include:
- The online version of Word does not support mail merge, VBA and Forms scripts, SmartArt, or captions (not an exhaustive list).
- The online version of Excel does not offer VBA and Forms scripts, "What if" analysis tools, external references, workbook protection, or slicer and Timeline filters, and offers only basic formulas (not an exhaustive list).
- The online version of OneNote does not offer clipping experiences, drag-and-drop section groups, editing of embedded files, inking tools, or template support (not an exhaustive list).
- When working with web apps, your files are stored in OneDrive for Business by default (not locally)
- You can use the Microsoft Teams web app in a fully supported browser (Chrome or Edge) for most Teams functions, including making calls. If you need to call outside the University (dial pad) or need a PSTN telephone number so someone can call you, you will need to complete the Request for a phone number form.Ìý
For a full list, see (Microsoft webpage)
Page created by lm920207 on 19/02/24
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